Alumni By-Laws

Carolinas Region Alumni Association

The By-Laws of Alpha-Omega Carolinas Region Alumni Association of Phi Theta Kappa International Honor Society

ARTICLE I. General

Section 1. No by-law may overrule any provision of the Alpha-Omega Carolinas Region Alumni Association Constitution or be in conflict with any local, state, or federal law.

Section 2. By-laws shall be passed by a simple majority of the voting membership and shall cover pertinent topics including interpretation of the Constitution of the Association.

Section 3. These by-laws may be amended and/or revised by a vote of fifty percent (50%) of the members present at any general meeting, provided that the proposed amendment has been presented to the general membership at a previous meeting or through the mail or the internet at least three (3) weeks prior to the scheduled meeting.

Section 4. A permanent record of the by-laws shall be kept on file by the Public Relations Officer and posted to the Association's website, if one exists.

ARTICLE II. Membership

Section 1. A member cannot vote or hold office in both a two-year chapter and this Association.

Section 2. A person will become a member of the Association on the date specified on the membership certificate.

ARTICLE III. Dues

Section 1. Dues shall be set each year at the annual Association general meeting held at the Carolinas Region Annual Convention. If no new amount is set, the amount will remain the same as in the year immediately preceding.

Section 2. Dues shall be collected annually. Lifetime or special categories of dues may also be collected periodically.

Section 3. Prospective members who cannot meet the financial requirements may petition the Executive Committee to waive or reduce their dues.

ARTICLE IV. Official Business

Section 1. Official business is defined as that which requires a quorum. A quorum at general membership meetings is the number present at the time. A quorum at Executive Committee meetings shall consist of one-half plus one of all Executive Committee members.

Section 2. Official business for general committee meetings will include old business and new business.

Section 3. Official business for Executive Committee meetings will include old business and new business.

ARTICLE V. Officers and Duties

The officers of the Association shall consist of the President, Vice President North Carolina, Vice President South Carolina, Secretary, Treasurer, and Public Relations Officer

Section 1. The President shall:

	preside over all meetings, unless authority is delegated;
	appoint and establish any necessary committees and/or sub-committees;
	call for votes and preside over elections;
	vote only in the event of a tie;
	serve as an ex-officio member on any and all committees and/or sub-committees;
	appoint members to fill vacancies on the Executive Committee until elections can be held;
	be the official spokesperson of the Association, unless duty is delegated to another member;

	originate requisitions for money in the absence of the Treasurer;
	set the agenda for Executive and General meetings; and
	serve for a two year term.

Section 2. The Vice-President North Carolina shall:

	preside over meetings in the absence of the President or when delegated by the President;
	be an ex-officio member of all committees and/or sub-committees in North Carolina;
	be ready to assist in fulfilling the duties of any vacant office;
	take applications for membership for eligible North Carolina alumni;
	work with the North Carolina Association Advisor/Facilitator in maintaining a current membership phone and mailing list of regular and honorary members from North Carolina;
	maintain active member records; and
	serve for a two year term.

Section 3. The Vice-President South Carolina shall:

	preside over meetings when delegated by the President;
	be an ex-officio member of all committees and/or sub-committees in South Carolina;
	be ready to assist in fulfilling the duties of any vacant office;
	take applications for membership for eligible South Carolina alumni;
	work with the South Carolina Association Advisor/Facilitator in maintaining a current membership phone and mailing list of regular and honorary members from South Carolina;
	report on whether a quorum has been established at General and Executive meetings; and
	serve for a two year term.

Section 4. The Treasurer shall:

	be responsible for all money transactions;
	originate and sign all requisitions for money, which must be approved by the President and an advisor or facilitator;
	have a written or oral report of account balances and budget allocations available at all meetings;
	maintain all financial records; and
	serve for a two year term.

Section 5. The Secretary shall:

	be responsible for recording and reporting official minutes of meetings;
	be responsible for maintaining an inventory, with locations, of all chapter materials and possessions;
	supply copies of all meeting minutes to Executive Committee members and Advisors/Facilitators within two (2) weeks after meetings;
	take roll at all General and Executive meetings; and
	serve for a two year term.

Section 6. The Public Relations Officer shall:

	oversee publication and website posting of Association newsletter;
	coordinate press releases, promotional flyers, and advertising material;
	compile information about the Association's history;
	be responsible for Association communications with all external contacts, including, but not limited to regional and international officers, regional and international offices, region colleges and chapters; and local, state, and federal government entities;
	maintain copies of all communications for review by other officers and Association members;
	oversee speaker's bureau consisting of alumni members; and
	serve for a two year term.